Here is a sample of the policy which should be in place by January 1st 2014. Please fill your name (or company name) in the top two blanks. Sign on the bottom and keep this with your tax records for 2014.
David Oase CPA
Repair and Capitalization Policy
"___________________________ hereby adopts for book and Federal income tax purposes the following policy regarding capitalization expenses for the year beginning January 1, 2014. In accordance with Internal Revenue Code Sections 167 and 168 and related Regulations _______________________ has determined that amounts whose individual cost (including tax, installation and delivery costs) does not exceed $500 will be deducted as incurred as an operating expense. Amounts exceeding this dollar limit will be examined individually to determine if their use or purpose requires capitalization under the betterment, adaptation or restoration rules used by the Internal Revenue Service and will be capitalized or expensed as incurred as a result of the application of those rules."